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Law Library User's Guide: Circulation

A guide to the services, collections, locations, policies and rules of the Law Library.

Introduction

The Law Library is primarily a research facility, and, as a result, much of the collection does not circulate. Items that do not circulate include journals, reporters, codes, encyclopedias, and multi-volume treatises. Some of these volumes may circulate within the law building to faculty offices and law student carrels.

There are also items which do not circulate at all. These include the faculty collection, digests, index volumes, rare books, reference material, selected treatises, shelf copy items, citators, and tax table materials.

All books and other materials that may leave the library or be checked out to a library carrel must be checked out. Please bring all items to the Circulation Desk, where they can properly process the items.

Missing Items

If the online catalog does not indicate an item is checked out, and it is not on the shelf, a search request form may be filled out. If the item is not located, the Law Library staff will try to obtain the material through an interlibrary loan if requested by an eligible borrower.

Returning Items

There is a "book return" slot to the right of the Circulation Desk. Large stacks of returned items may be left on the Circulation Desk counter if staff is informed that these are items to be returned. This saves the patron time as only a few items will go through the slot at one time. It also saves the library materials some wear and tear from going through the slot.

Law items may be returned at other UI campus libraries, which are then delivered to the Law Library through a courier service.

Lost and Damaged Items

Library users will be billed for unreturned or damaged items in keeping with the general University policy regarding replacement of lost or damaged library materials. A borrower will be charged, first, for the cost to replace the item, and, second, a $10.00 processing fee for each item. If an undamaged item is returned to the Law Library after billing, but before a replacement has been purchased, the replacement charge and processing fee will be credited to the borrower's account.Failure to return or pay for lost or damaged library books may result in the cancellation of Law Library borrowing privileges.

Recalls

Sometimes a user needs library materials that are checked out. A recall allows a patron to ask that another user return an item after that user has had the item for a minimum of two weeks. This system maximizes the usage of library materials at the least inconvenience to all patrons. Once the recalled item has been checked out, the first user may place a recall on the item if s/he is still interested in using it.

If recalled materials are not returned on the new recall due date, circulation privileges may be restricted.

Borrowers

A University of Iowa ID is required to check out materials.

A law faculty member or secretary may arrange for his/her research assistant to obtain a proxy card from the Law Library Circulation Desk, so that s/he may borrow library items on behalf of the faculty member.

A non-law faculty member may arrange for a proxy card for her/his research assistant through the Main Library and this will give the research assistant borrowing privileges on behalf of the faculty member at the Law Library.

A member of the Iowa State Bar may arrange borrowing privileges at the Law Library by filling out a form at the Circulation Desk. If s/he is an active member of the Bar in good standing, the library will send a library card to the attorney. Attorneys are required to return borrowed items to obtain additional borrowing time. To keep an active account at the Law Library, attorneys must update their information every two years.

Overdue Items

Please return overdue items as soon as possible so that other library users may have access to them. Failure to return overdue items will generate a billing notice for the book plus a processing fee. An unreturned item is considered “lost” and is billed accordingly. For an explanation of the policy, please see the box titled "Lost and Damaged Items."

Rules and Notices Regarding Overdue Items

1.      All Law Library materials checked out must be returned by their date due.

2.      The Law Library charges users for material not returned to the Law Library when due. If materials are not returned, the borrower will be notified. Borrowers receive two notices via e-mail before a bill is issued. The following schedule is used for sending overdue and billing notices:

Date Due First Notice Second Notice Billing
August September October November
December January February March
May June July August
2-week loans 1 week after date due 3 weeks after date due 7 weeks after date due
3-day loans 3 days after date due 10 days after date due 5 weeks after date due

 

3.      Any correspondence concerning lost or damaged items should be directed to the Law Library. However, all billing for lost items will be done through the University Cashier’s Office.

4.      Shortly after the billing notice is sent, the Law Library will process the billing for the missing item through the University Cashier's Office. The borrower will be charged, first, for the cost to replace the item, and, second, a $10.00 processing fee for each item. If the item is returned undamaged to the Law Library after billing, but before a replacement has been purchased, the replacement charge and processing fee will be credited to the borrower's account. Failure to return or pay for lost or damaged library books may result in the cancellation of Law Library borrowing privileges.